We are passionate about MySchoolWorx making school life easier for everyone.
That's why our Development team works continuously to enhance existing functions, adding new features that save teachers time, tools that save your school money, conveniences for busy parents, and enhance the learning experience for students.
We invite you to try the recent updates above to help make your school days easier...
Introducing MSWPay uite...
All the best AR and online pay tools combined in one, easy-to-use platform.
By assembling only the top accounting and payment tools in the online payment processing world in one friendly platform, seamlessly interfaced and working in concert, we deliver a more robust and sound "suite" of pay features that continuously represent the latest technologies with flexibility and security.
Our Concierge set-up service makes MSWPaySuite easy to set up, and our intuitive interface makes it easy to use. Schools enjoy the convenience and savings.
Just a few of the ways your school benefits:
ACCEPT ACH, DEBIT & CREDIT CARDS
ASSIGN TRANSACTION FEES to PARENTS
AUTO-BILL ENROLLMENT & REGISTRATION FEES
Many states permit the assignment of card transaction fees to the payor
Automatically bill and then collect enrollment fees upon registration
More payment options = more convenience for parents
MSWPaySuite's optional tools enable schools to do so with full state & federal compliance
Eliminates a cumbersome manual step for schools in the enrollment process
ACH payments = lower transaction fees for parents
More pay options can result in speedier payment of the item schools rely on most: Tuition
A minor incremental amount to parents; collectively = a big savings to schools
Allows schools to get their enrollment fees upfront without a separate "ask" or collection hassle.
Learn more now and get set up:
ATTEND a LIVE WEBINAR with Q&A
VIEW HELP ARTICLES and RECORDED WEBINARS
REQUEST CONCIERGE SET UP SERVICE
June Webinar: June 12th , 4:00 PM ET
Visit the MySchoolWorx Knowledgebase:
Submit request: Complete this brief intake form, and a friendly support tech will get you started. Setup takes about 2 weeks; now is a great time to get ready for the new year.
July Webinar: July 9th , 4:00 PM ET
Learn more at your leisure about how MSWPaySuite works and how you can get started in our online learning center.
In 30 minutes, Ben Roberts and Ashley Williams walk through MSWPaySuite's key features and answer your questions along the way. Register below:
Powered by MSWPaySuite, Before/Aftercare billing simplifies payment and collection.
Simplify operations and payment for your before and aftercare program. This new feature helps you manage enrollment, invoicing, payment and collections.
Staff can easily check in and check out students. Admins can set fees for payment by minute or other time periods, set grace periods and late fees for late pickup, and select options for invoicing intervals, among many other functions.
Ways Before/Aftercare Billing helps your school's program:
INVOICE and COLLECT PAYMENT
MANAGE YOUR PROGRAM
Manage enrollment in your Before and Aftercare programs
Establish fees by an incremental or flat fee structure
Create Before/Aftercare schedules to suit your school's program
Create & customize Invoices by intervals.
Accept payment by ACH, debit or credit cards
Assign students by group (s) and location (s) of service
Manage late pick-up fees and grace periods
Enables your staff to check in / check out students
Learn more and get set up:
ATTEND a LIVE WEBINAR with Q&A
VIEW HELP ARTICLES and VIDEO TUTORIALS
REQUEST CONCIERGE SET UP SERVICE
June Webinar: June 12th , 4:00 PM ET
Visit the MySchoolWorx Knowledgebase:
How to Get Set up Help:
July Webinar: July 9th , 4:00 PM ET
Learn more at your leisure about how Before/After Care and Before Aftercare billing work in our online learning center.
Contact our friendly support team to enable this feature and get assistance setting up.
In 30 minutes, Ben Roberts and Ashley Williams walk through MSWPaySuite's key features - including how it powers our Before/Aftercare tool.
Now, schools can manage lunch orders and payments all at once. MSWPaySuite allows you to accept payment instantly or by invoice with ACH, debit, or credit cards.
In addition to powering lunch pay through MSWPaySuite, we've expanded our lunch ordering features and enhanced the overall user experience.
That means less time spent looking and clicking, shaving valuable time off placing orders for busy parents.
More functions & conveniences make school lunches easier:
MANAGE YOUR LUNCH PROGRAM and ACCEPT ACH, DEBIT & CREDIT CARD PAYMENTS
Parents can store their preferred payment method (ACH, Debit, or Credit cards) in their vault for easy access.
Enhanced Lunch Order Interface provides a more comprehensive display of menu items and options that save time when ordering.
New Scholarship Lunch Option (Free or Reduced Pay) enables admins to create free and discounted lunch options for students on free or reduced lunch programs. You can create additional custom lunch order pay categories for other unique scenarios, including options for staff who may receive a faculty discount.
Consolidated Lunch Orders for Billing enables schools to allow parents to pay several orders in one invoice, resulting in fewer transaction fees.
Advance Lunch Order Limits lets schools set more time restrictions for how far out a parent can order and pay for lunch menu items, reducing refund requests for discontinued lunch items or unavailable beyond a school’s control.
More Lunch Ordering Cutoff Options for how late a parent can place an order in relation to the actual serve date/time gives schools more control and flexibility in creating cutoff dates that best fit their unique programs.
Addtional Lunch Start and Stop Scheduling Options give admins more choices and control as to how they schedule lunches, including options like every week, specific days of a week, and so on.
Learn more and get set up:
ATTEND a LIVE WEBINAR with Q&A
VIEW HELP ARTICLES and VIDEO TUTORIALS
REQUEST CONCIERGE SET UP SERVICE
Visit the MySchoolWorx Knowledgebase:
How to Get Set up Help:
In 30 minutes, Ben Roberts and Ashley Williams walk through MSWPaySuite's key features - including how it powers our Lunches Feature.
Learn more at your leisure about how Lunch Orders & Billing work in our online learning center.
Contact our friendly support team to enable this feature and get assistance setting up.
Accommodates Check in/Check out and Billing for Before and aftercare Programs.
This Upgrade/Enhancement Helps Faciliate the Following:
This feature enables you to track check-in and check-out for before and aftercare programs by program, room, and student, and leverages QBO for easing parent invoicing and payment.
Create Student Info Updates for existing students in batch, rather than one at a time.
This Upgrade/Enhancement Helps Faciliate the Following:
Admins can now import data to existing students in their portal's Student Information section by using the student ID #, permitting information uploads that previously would have required uploading one by one for the following data sets:
Student Activities Uploads / Community Service Hours for Transcripts
This Upgrade/Enhancement Helps Faciliate the Following:
This feature enhancement can be used in conjunction with the current transfer wizard, allowing admins to upload several or all of a student’s transferred classes at one time.
Parent View - Student Activities/Community Service Records in Transcripts
Admins can adjust settings in Activities of Transcripts for Parents to view.
This Upgrade/Enhancement Helps Faciliate the Following:
Previously, the activities (community service) section of Transcripts was only visible to admins and teachers. Now admins have a setting where they can allow parents the ability to see their students’ recorded activities/community service hours so they can keep track of them.
Admins can adjust visibility to show or not show Activities in transcripts.
Parents can better gauge student's needs for community service hours.
This Upgrade/Enhancement Helps Faciliate the Following:
Administrators can now include a student's promotion status on the student's report card in order to indicate if the student advances to the next grade level or is retained in the previous grade level.
Expands on the current discipline system for more flexibility per behaviour intance or incident.
This Upgrade/Enhancement Helps You:
Assign Positive or Negative Points
Use Merits or Demerits per Your School's Policies
Create Unique Behavior Categories
Provide Behavior Scores per Your School's Policies
About this Feature:
MySchoolWorx's behavior feature provides critical documentation, notification & reporting. It helps schools document and track discipline incidents and positive behaviors, allows them to create custom behavior and discipline codes, and sets automatic alerts for parents. The feature keeps parents and students informed.
UrgentCast Text Messaging Upgrades to Pay by Credit Card.
Broadcast Text Messaging is Now Pay By Credit Card
This Upgrade/Enhancement Helps You:
Gain more convenience & control over spending via your credit card
Track the number of messages you use by month and year
Track your spending/payment history
About this Feature:
UrgentCast allows you to launch (sms) text messages to the mobile phones of parents and other users of your MySchoolWorx portal. With controls accessible directly within MySchoolWorx Admins can draft and send messages.UrgentCast is a convenient way to instantly notify your school community about urgent matters and at less than 3 cents per 153-character message, it is also an exceptional value. Learn more about sending text messages from MySchoolWorx below.
Students Can Submit Completed Homework Directly to the Assignment
Now 2 Ways to Collect Completed Assignments in the MySchoolWorx Portal.
How this Feature Enhacnemnts Helps:
Posting Homework to the Assignment in MySchoolWorx Streamlines Homework Submission. In addition to attaching completed homework to messages in MySchoolWorx, students (and parents) can now attach files directly to those individual assignments.
New Settings in Your Portal to:
• Let Students (and Parents, if desired) send in completed homework files directly to the Assignment in MSW
• Date-and-Time-Stamp all submissions
• Give Teachers ability to limit number of submissions per student assignment
• Allow Admin users to determine if Parents can submit homework on behalf of students by grade level
• Provides a snapshot view of which Students have submitted homework
• Automatically create an Assignment Folder by Student Name for easy Teacher download and storage
• Allow Teachers to download completed homework files by student or group/all at once
Install the Latest Version of the Mobile App on Your Device to View & Use the Above New Features:
Install Now for iPhones/Ipads:
Install Now for Android Devices:
Launch Date: October 2020
Expanded Languages in "Translations"
Multiple languages helps improve communications with with parents and students.
View MySchoolWorx in Multiple Languages - All users can now select to view a translated version of MySchoolWorx from the black language drop-down button for an expanded group of languages, which now includes:
Release dates: French: June 2020; Creole: May 2020; Chinese: May 2020
Close-out Wizard
Submitting Close-out info is easier from within the portal.
Close-out Data Submission Form – Admins now have the convenience of providing Close-out dates and Next School Year Grading Period dates to MySchoolWorx from directly within their portal, making year-end closeout and next year set-up easier, and faster.
Make "what's next" easier for Parents when enrolling.
Submission Response Messaging on the Online Enrollment Form - You now have the option to add a unique message to the end of the online enrollment form, which will appear once the form is submitted. Schools can add further instructions or next steps, including hyperlinks to web pages, for example.
A "fixed" gradebook header creates visual ease and saves time.
Gradebook Header Lock - Users never lose sight of the name of the assignment the grades are for when scrolling down. A “fixed” gradebook header saves time and creates visual ease.
“Date Printed” Automatically Applied to Exported Transcripts
No action required on your part - Transcripts now always contain the date printed on them when exporting.
Added “Date Printed” to Transcripts - All printed transcripts now automatically show the date they were generated, so there is never a question on the date prepared.
Tracking attendance is easier when you can instantly see the date and time recorded.
Showing the Date and Time Stamp while you are taking attendance helps attendance takers manage the process and lets admins know exactly when attendance was taken.
Re-enrollment just got easier for everyone with the Re-Enrollment Wizard feature enhancement.
The Re-Enrollment Wizard helps walk parents through their online profile to update information about their student. During the re-enrollment process, parents will have access to update their student's personal information, medical information, and approved check out list and to upload documents to their student's resources page.
Create Custom Groups that staff members can use for sending messages.
Create Custom Groups for Messages - Admins can create custom messaging groups and give permission to message that group to the necessary staff members. For example, you can create a Varsity Volleyball message group and allow the coach to message the group, or an Elementary staff group and allow the head elementary teacher to message that group.
Transcript display options have been expanded to include the overall percentage grade per year - and cumulatively for the entire transcript history as well. Admin users have the option to select 1, 2, 3, or no decimals from the top of the page to reveal percentage display style on the transcript.
More options in the display of information on Trancripts.
MySchoolWorx has expanded options for teachers to create special comments associated with a specific grading period. Administrators have the ability to choose whether to publish comments on report cards.
New Special Comments for Grading Periods gives Teachers ability to expand on student performance explanations by grading period.
Mobile App - The Mobile App is now available on iOS (Apple), Android (Samsung and many other android devices). It is free to download and use for all MySchoolWorx subscribing schools and their parents. The Mobile App 1.0 launches with vital communications features, allowing parents to send and receive messages, receive alerts, and stay on top of their student's assignments and school activities via the calendar.
Copyright 2018 MySchoolWorx.
You can read more about the MSW Mobile App's 1.0 features, what's next, and get links to tutorials and a preview video on our announcement page, or below.
Where to Get it: Apple device users can download the Mobile App on the iTunes App Store, and Android device users can download the App on Google Play.
The New Student Enrollment option is an online enrollment form inside MySchoolWorx that integrates with your website. The feature allows you to receive, review and either approve or deny applications directly in MySchoolWorx, then auto-lists approved applications student as pre-enrolled, and sends parent log-in information. Parents can complete and submit an enrollment application from any device - smartphones, tablets, laptops, etc. The online enrollment feature for new students saves you processing time, paper and money, and is free to use by all subscribing MySchoolWorx Schools.
New Student Enrollment Feature: Seamlessly integrates enrollment to MySchoolWorx with a simple link on your website.
Good reports have the ability to transform raw data into information you can use to improve school administration and parent communications. The MySchoolWorx dev team continues to increase reporting capabilities for you.
View each of the eight report enhancements recently released below.
1. Parent Employment Information: Admins can now generate reports containing parent employment information. To view this option, log into the portal and find it here: Reports> Create Report> Parent Information.
2. Teacher Information Reports: This report allows you to pull teacher names, emails, addresses and phone numbers into a report.To view this option, log into the portal and find it here: Reports> Create Report> Teacher Information.
3. Student Allergies Reports: Track the most prevalent allergies in your student body with a report on Student Allergies.To view this option, log into the portal and find it here: Find it here: Reports> Create Report> Student & Allergies.
4. Approved Check Out List Entries: This report pulls every parent/guardian allowed to pick up the child to keep on file or hand out to your car pickup line staff and aftercare workers, etc. To view this report option, log into the portal and find it here: Report> Create Report> Approved Checkout List.
5. Print All Report Cards at Once: Now you can save even more time by printing out all reports at once. To view this report option, log into the portal and find it here: Reports> Report Cards> Create Report Card.
6. Back to Report Cards Archive Button: This new button has been added to quickly take you back to the reports page. To view this report option, log into the portal and find it here:Reports> Report Cards> Create Report Card.
7. Transcripts - Ability to show only UGPA/WGPA: Remove the display of the SGPA category on your Transcripts. To view this report option, log into the portal and find it here: Users> Student> Student's Name> Academics> View Complete Transcript.
8. Combine Parent & Student Data - Create a report that includes both Parent Data and Student Information. To view this report option, log into the portal and find it here: Reports> Parent & Student
3. Admin Permission Controls in Transcripts - With Administrator access to MySchoolWorx, you can control whether or not teachers have access to the Academic portion of a student's profile.
We've added more functions to Lesson Plans and Classes that are huge time-savers for both Teachers and Admins.
1. Move/Copy Lesson Plans to Any Day - Provides users the freedom to move any lesson plan to any day along with the option to drag and drop lesson plans within the week.
2. Organizing Classes & Lesson Plans - Teachers and Admins can now customize the order in which your classes appear in both the Class view and in the Lesson Plan view.
1. Attendance – Admins: Admin users of MySchoolWorx can now filter by Class Name in Unsubmitted Attendance to view unsubmitted attendance by class name.
MySchoolWorx adds even more convenience with 4 enhancements to our communications features.
1. Messaging Convenience for Parents - Now Parents can Message all their kids' teachers from any child's view in the portal. A big convenience for parents who need to get in touch regarding communications that affect all their children.
2. Message Alert Content Display - Message Alerts displays actual Message in the emailed Alert, not just a notification that a Message Alert has arrived.
Admin Discipline Review - Admins now have a "Review" option in Discipline Events. This option provides Administrators the ability to review discipline events created by any Teacher or Administrator before the discipline goes out to a parent in MySchoolWorx or as an Alert. Admins can also turn off this optional feature if they choose.To view this option, log into the portal and find it here: Setup> Discipline> Enable Discipline
You can opt-in to try our new feature additions and enhancements ahead of their official rollout as an Early Access user. If you would like to be considered for Early Access on upcoming new features, let us know.
Every year we host a free "summer camp" with training sessions for admins and teachers. Admin training is 90 minutes, teacher training is 60 minutes, and most sessions are CEU-eligible. Press the button below to get more info or sign up for an upcoming session.
